Finance
Procurit
1 February 2024
Procurement made easy for everyone with Bork!
Problem
In the current landscape of procurement, agencies have cumbersome processes that significantly delay project timelines and decision-making. The absence of a unified system means
There's no clear guidance on the steps required for procurement. Buyers find it difficult to understand what are the next steps while procurement managers spend significant time in education.
Lack of audit-ready trails, leading to repetitive efforts and confusion over who's done what.
Heavy reliance on email and spreadsheets for tracking, creating a breeding ground for human errors and compliance rework.
The emphasis on adhering strictly to process compliance, often exceeds MOF’s guidelines, shifting the focus away from achieving the best outcomes.
Solution
Procurit and its mascot bork introduces a simplified approach by offering a guided, systematic journey that navigates users effortlessly through each step of the process. Here’s how we’re addressing the core challenges.
For Buyers: We're simplifying procurement with a system that's as straightforward as following instructions, ensuring anyone can manage procurement tasks without prior knowledge.
For Procurement Teams: Procurit is designed to drastically reduce the time spent on manual guidance and minimise human errors.
We aim to streamline operations and ensure compliance while reducing the back and forth as well as requests falling through the cracks.
Our platform acts as the single source of truth for audits and budget tracking, eliminating the dependency on disjointed tools like email and spreadsheets.
We also offer the customisation required at each agency level over the baseline MOF-approved workflow.
For Leadership and Approvers: We enhance visibility and streamline the approval process. We also aim to provide a single view for the department heads to understand more about their expenditure, how their departments procurement requests are faring over time and identify bottlenecks.
Our Approach
Guided Workflow: A form-based workflow that specifies requirements at each step, including necessary approvals and document submissions.
Timely Reminders: Our bork proactively sends reminders for requests that have been pending for too long, ensuring no task falls through the cracks.
Customisable Agency Workflows: While maintaining a foundation based on MOF guidelines, we offer agencies the ability to customise workflows to better fit their needs.
Activity and Audit Records: We provide a clear overview of financial expenditure, procurement activities, and the status of requests, making it easier to track and manage contracts and renewals.
Rollout plan
Q1 - SVP and DC pilot launch. Piloting within OGP.
Q2 - SVP and DC full launch. ITQ prototype
Q3 - ITQ full launch. ITT prototype
User Feedback
Presented procurit to buyers/requestors and procurement managers.
Feedback from buyers have been positive as it now gives them clarity on what stage the request is in and what are the next steps.
Procurement managers find the single source of truth to be useful instead of relying on emails and spreadsheets.